![]() For instance, if one of your metrics is urgency, you and your team will decide whether each item is urgent or non-urgent. Now that you have a list of items, rank them based on the criteria and scale you chose. A weekly to-do list template like the one below can help you quickly jot down and track this info. If you’re starting from scratch, pull the team together to create your task list. If you already have a team to-do list or a product backlog, this will only take a few seconds - just pull up your list and make sure it’s up-to-date. The first step is compiling the list of items for prioritization. That’s why we recommend the following 3-step approach: After all, if different team members are ranking tasks in different ways, you could end up with conflicting priorities. Though anyone can make prioritization matrices, you won’t get the full value unless you use them as a team. Get started 3 steps to creating a project priority matrix Let’s take a look at how to create this tool. ![]() If you and your team don’t prioritize work and focus on what really matters, you could waste tons of time on tasks and activities that “don’t move the needle.”Ī matrix can help you save time, resources, and keep team morale high by focusing on getting maximum results. The Pareto Principle-80% of your project activities will produce 20% of the results-helps explain why many teams benefit from a priority matrix. Why using a priority chart will increase project efficiency and success Quadrants: You’ll weigh your items based on specific criteria and will plot them into one of the four quadrants in the matrix.Īs you can see, it’s a pretty simple tool, but when used right, it can save you time, money, and increase project success.Items: Items are projects, tasks, goals, or anything you want to plot into your matrix.Commonly these matrices use a 2-point scale (I.e., urgent or non-urgent) but items could also be ranked 1–5. Scale: This represents how you’ll measure your variables. ![]() urgency and importance or impact and effort).
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